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Emergency Shelter Services for 2019-2020 and 2020-2021

Grants to Clackamas County, Oregon Homeless Shelters
to Provide Emergency Housing for Homeless Individuals

Agency Type:

Local

Funding Source:

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Clackamas County Social Services (CCSS) and Clackamas County Community Development (CCCD)

Conf. Date:

09/04/19

Deadline Date:

09/23/19 5:00 PM Pacific Standard Time

Description:

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Grants to Clackamas County, Oregon homeless shelters to provide emergency housing facilities for homeless individuals. Funding is intended to support the provision of temporary emergency living facilities, winter shelters open during the winter season, and preventative shelter diversion services.

Projects funded under this proposal will provide safe temporary shelter for individuals and families with no other safe place to live, and will connect these individuals and families with permanent housing and other positive exit destinations as quickly as possible, with an expectation that Shelter Diversion will be attempted both before and upon entry into emergency shelter. Households of any configuration (single adults, couples, families with children, extended families) will be eligible for services. Unsheltered individuals and families who are at greatest risk for severe health and safety consequences if not sheltered must be prioritized. 

Service Categories include:

  • Shelter Diversion: A problem solving strategy that prevents people who are homeless from entering the homeless system by helping them identify immediate alternate housing arrangements and, if necessary, connecting them with services and financial assistance to help them return to permanent/stable housing. Shelter diversion is flexible and may include support to overcome other kinds of barriers that would lead to shelter diversion. 
  • Emergency Shelter: Emergency shelters are temporary living facilities, serving a critical role in Clackamas County’s crisis response system by providing immediate and easy access to safe and decent temporary living space to people who need it. Emergency shelters could take a variety of forms including a single structure with multiple sleeping spaces, a sleeping pod village, or designated or scattered site motel rooms with services attached. Emergency shelters aim to re-house people as quickly as possible. 
  • Winter Shelters: Winter Shelters are emergency shelters that are considered non-weather dependent under this NOFO, but are required to remain open 24 hours a day, seven days a week from November 1 to March 31 to serve persons experiencing homelessness during the winter season.

For further details about each of these categories, see: https://dochub.clackamas.us/documents/drupal/8f4a3800-0e88-47d6-92f2-6cc039e057a3#page=3.

For Project Expectations, see: https://dochub.clackamas.us/documents/drupal/8f4a3800-0e88-47d6-92f2-6cc039e057a3#page=5.

For Shelter Program Requirements, see: https://dochub.clackamas.us/documents/drupal/8f4a3800-0e88-47d6-92f2-6cc039e057a3#page=11.

GrantWatch ID#:

GrantWatch ID#: 186829

Number of Grants:

Clackamas County reserves the right to select only one or more than one applicant.

Estimated Size of Grant:

Estimated (total) funding available: $220,000 for FY 19-20 and /$320,000 for FY 20-21 or a total of $540,000. Clackamas County reserves the right to select only one or more than one applicant based on the responses to this NOFO. Total amount awarded between all applicants will not exceed the total funding available and is estimated at time of NOFO release date. If multiple applicants are selected, each applicant would receive an amount that is lower than the total estimated funding available.

This NOFO will fund shelter bed nights at a rate of $40/person/night.

Term of Contract:

The Emergency Shelter Services program will provide emergency shelter during 2019-2020 and 2020-2021 with the possibility of extension for two more years. The estimated funding period/term of agreement is twenty four (24) months, from July 1, 2019 to June 30, 2021, with a possible extension through June 30, 2023. This extension is not guaranteed.

Additional Eligibility Criteria:

This program seeks one or more providers for Emergency Shelter for homeless persons.

Shelter sites located outside of Clackamas County’s boundary are not eligible to apply.

For the purposes of this project, Oregon Housing and Community Services (OHCS) Housing Status Categories 1, 3 and 4 apply. Eligible applicants for program services must meet, and providers must document, one of the following categorical definitions of homelessness:

Category 1: Literally Homeless—Individual or family who lacks a fixed, regular, and adequate nighttime residence, meaning:
- Living in a primary nighttime residence that is a public or private place not designed for human habitation (including, but not exclusive to, a car, park, abandoned building, bus or train station, airport or camping ground);
- Living in a publicly or privately operated shelter designated to provide temporary living arrangements (including congregate shelters, transitional shelter, and hotels or motels paid for by charitable organizations or by federal, state or local government programs); or
- Exiting an institution where he or she has resided for 90 days or less and who resided in an emergency shelter or place not meant for human habitation immediately before entering that institution.

Category 3: Homeless Under Other Federal Statutes—Unaccompanied youth under 25 years of age, or families with children and youth, who do not otherwise qualify as homeless under this definition, (literally homeless, imminent risk of homelessness or fleeing/attempting to flee domestic violence) but who:
- Are defined as homeless under other listed federal statutes;
- Have not had a lease, ownership interest, or occupancy agreement in permanent housing during the 60 days prior to the program assistance application;
- Have experienced persistent instability as measured by two moves or more during the preceding 60 days; and
- Can be expected to continue in such status for an extended period of time due to special needs or barriers.

Category 4: Fleeing/Attempting to Flee Domestic Violence—Individual or family who:
- Is fleeing, or is attempting to flee, domestic violence;
- Has no other safe residence; and
- Lacks the resources or support networks to obtain other permanent housing.

Most emergency shelter funding streams do not require income eligibility or documentation. Emergency Housing Assistance funds require income verification and require that shelter guests’ income is at or below 80% of the U.S. Department of Housing and Urban Development’s (HUD) most current Area Median Income. It is expected that income as well as opportunities to increase income will be explored as part of shelter diversion.

Services under this NOFO must be prioritized for Clackamas County residents, as determined by the self-reported zip code or area of last residence. Persons who are literally homeless and who may be sleeping in areas in which the County boundary is unclear will also be eligible if they are accessing services in or otherwise have strong ties to Clackamas County. However, shelters must in no way exclude people who cannot provide “proof” of residency or tie to Clackamas County. Additionally, persons fleeing domestic violence or other forms of abuse are excluded from the Clackamas County residency prioritization.

Pre-proposal Conference:

An Applicant Information Meeting will take place on Wednesday, September 4, 2019 at 1:00 P.M. at 2051 Kaen Road, Oregon City OR 97045 in Room 288.

Pre-Application Information:

Timeline:

- Date of Issuance: Wednesday, August 28, 2019
- Applicant Information Meeting: Wednesday, September 4, 2019 at 1:00 P.M.
- Question Submittal Deadline: Thursday, September 5, 2019 by 5:00 P.M.
- Applications due no later than 5:00 P.M., Monday, September 23, 2019 via electronic submittal.
Note: All times posted are Pacific Standard Time.

Applicant organizations must provide proof of registry number to do business in Oregon at the Secretary of State online registry system. In addition, organizations must have a federal DUNS number, issued at the System for Award Management (SAM) website.

Organizations must provide proof of approval to operate a shelter 24 hours a day, seven days a week, 365 days a year (or annually between November 1 to March 31 if applicant proposes a winter shelter) at the proposed site from the jurisdiction with permitting authority, in addition to fire marshal approval for the capacity. If organization is exempt, it must provide proof of exemption.

Addenda may be downloaded off the County’s website. Organizations should frequently check the County’s website until the closing of the NOFO, at least once weekly and at least once daily a week prior to closing. Responses to questions will be posted online as ‘FAQ Addendums’.

For a list of related documents, see pg. 17 of the Emergency Shelter NOFO pdf listed in Supporting Documents below.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Submit the application via email to both:
jdiridoni@clackamas.us and esilver@clackamas.us

Questions or clarifications shall be submitted via email to both Jessica Diridoni and Erika Silver at the email addresses indicated above.

Clackamas County Social Services
2051 Kaen Road
Oregon City, Oregon 97045
Phone: 503 / 655-8646

URL for Full Text (RFP):

Geographic Focus:

USA: Oregon: Clackamas County