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Hannibal Cox, Jr. (HCJ) Cultural Grants Program

Grants to Florida Arts Nonprofits and IHEs in
Eligible Locations for Organizational Support

Agency Type:

Local

Funding Source:

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Miami-Dade County Department of Cultural Affairs

LOI Date:

03/01/21

Deadline Date:

03/08/21 11:59 PM

Description:

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Grants of up to $30,000 to Florida nonprofit organizations and IHEs that provide cultural activities in eligible locations for organizational support. First-time applicants must consult with program staff prior to submitting a full proposal. All applicants must complete registrations prior to the deadline date. Eligible applicants are mid-sized semi-professional and professional arts, scientific and historical organizations with a year-round presence in Miami-Dade County.

The Hannibal Cox, Jr. Cultural Grants Program is designed to assist groups reach their long-range survival goals by encouraging a proposal focusing on organization development and institutionalization.

In light of the continued uncertainty surrounding the impact of the coronavirus (COVID-19) on public programs, applicants may choose to submit applications that assume in-person public programs and events and/or online “virtual” public activities. 

Allowable grant expenditures:

  • Artistic, administrative, technical salary support and/or consultant fees
  • Honoraria
  • Direct program costs
  • Production costs
  • Equipment rental
  • Expendable supplies/materials
  • Purchase of equipment, computer hardware and/or software up to $2,000 (with prior approval by Department of Cultural Affairs staff) Marketing
  • Printing
  • Publications
  • Space rental
  • In-County travel and transportation costs (such as field trip busses, taxis or shuttle services)
  • Equipment rental and personnel necessary to provide program accessibility as mandated by the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973

As a component of the technical assistance offered through the HCJ Program, each grantee is able to access a subsidy for eligible expenses travel, consultant(s) and/or technical assistance. Funds may be applied to opportunities that directly enhance the artistic and/or administrative quality of the organization, such as  conference travel, workshop attendance, board development consultants, etc.

GrantWatch ID#:

GrantWatch ID#: 188017

Estimated Size of Grant:

Maximum Request: $30,000

Term of Contract:

Grant Funding Period: October 1, 2021 - September 30, 2022

Additional Eligibility Criteria:

To be eligible to apply, an organization must:
• Be legally incorporated in Florida as not-for-profit for at least three (3) years prior to the application deadline;
• Have obtained a determination of tax-exempt status with the IRS under section 501(c)(3) of the United States Internal Revenue Code (proof of incorporation and IRS tax-exempt designation is required at the time of application). Applications from not-for-profit organizations designated tax exempt under other subsections of 501(c) will be reviewed on a case-by-case basis;
• Have as its primary purpose and function, as defined by the Articles of Incorporation and Bylaws of the organization, the creation, performance, exhibition and/or presentation of the arts on a year-round basis (organizations whose primary mission it is to create, present or exhibit cultural programs for children and/or with children are not eligible);
• Have a total organization budget for the last completed fiscal year between $100,000 - $250,000 (including in-kind contributions not to exceed 25% of total revenues);
• Have at least one (1) paid administrative or artistic director;
• Have a minimum consecutive three-year history of year-round, consistent, quality professional artistic programming and presentation in Miami-Dade County;
• Present at least three (3) distinct programs or services marketed and available to a broad audience;
• Not be a religious organization whose proposed project, in whole or in part, is designed to promote religious or sectarian activities or to encourage the preference of a religion;
• Not be a municipality or governmental entity;
• Not be an educational institution whose proposed project is for degree seeking academic purposes or is primarily for the academic community’s benefit.

Colleges and universities are eligible to apply, provided that the primary focus of the proposed program demonstrates:
• The creation, performance, exhibition and/or presentation of a year-round season of public performances not related to degree-granting programs;
• The involvement of professional artists as principal participants of the program;
• The involvement of a community-based board of directors or advisory board that meets regularly; and
• The public at-large as the primary target audience and direct beneficiaries of the program, excluding
students and faculty.

For grant use restrictions, see https://www.miamidadearts.org/sites/default/files/files/inline/hcjgui_2021-2022.pdf#page=7.

Pre-Application Information:

HCJ Grants Program Timetable:
- Applications Available: February 1, 2021
- Consultation Period with Department Staff: February 1, 2021 - March 1, 2021
- Courtesy Deadline: March 1, 2021, 11:59 PM
- Deadline: March 8, 2021, 11:59 PM
- Application Comments/Corrections Issued: March 19, 2021
- Revised/Final Application Due: March 26, 2021, 11:59 PM. Applicants are strongly encouraged to complete the application process at least 3 business days in advance of the application deadline to ensure successful submittal.
- HCJ Panel Meeting: April 27, 2021, 10:00 AM. Applicants to the Hannibal Cox, Jr. Cultural Grants Program are required to attend the panel meeting and will be notified in writing of its scheduled time, date and location.
- Cultural Affairs Council Approval: May 19, 2021
- Board of County Commissioners Approval: September 2021
- Award Notifications Issued: October 2021
- Availability of Grant Funds: No earlier than December 2021

Requests to apply to the program received at or after 5:00 PM on the program’s final deadline will not be accepted.

First-time applicants must schedule a consultation with Department staff before accessing the system. There is no exception to this requirement. To schedule a consultation, contact Roxana Barba.

Before you can access the grant application form, you must have a user account for basic log-in access and complete and submit a Grant Eligibility and Request Form. Once you have completed these steps, your Grant Eligibility and Request Form will be reviewed by the Program Administrator to determine whether your organization is eligible to apply for the requested grant. This review may take up to 3 business days. Requesting access to the grant application less than 7 business days prior to an upcoming deadline is neither an adequate timeframe for successful completion nor a reasonable expectation of staff.

Applications received from first-time applicants by the grant program’s published application deadline will be reviewed by the Program Administrator. Feedback and suggestions for strengthening and/or correcting the application will be provided approximately 7 days prior to the corrected/final application deadline. Applicants are solely responsible for making any and all revisions to their applications, should they so choose.

Prior applicants to the Hannibal Cox, Jr. Cultural Grants Program have the option to submit a completed application, including all required support materials, no later than 11:59 PM one full calendar week in advance of the grant program’s published application deadline for a thorough “Courtesy Review” by the Program Administrator.

Applicants may submit only one proposal per funding cycle.

Applicants must furnish a minimum $1 to $1 funding cash match.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Apply Online: https://miamidadearts.smapply.io/

Roxana Barba, Program Administrator
Miami-Dade County Department of Cultural Affairs
111 NW 1st Street, Suite 625
Miami, FL 33128
roxana.barba@miamidade.gov
Phone (305) 375-4209 / Fax (305) 375-3068

It is the policy of Miami-Dade County to comply with all of the requirements of the Americans with Disabilities Act. To request materials in accessible format, sign language interpreters, and/or any accommodation to participate in Miami-Dade County Department of Cultural Affairs sponsored programs or meetings, please contact Francine Andersen 305-375-4634 / culture@miamidade.gov, five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service).

URL for Full Text (RFP):

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USA: Florida: Miami-Dade County

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