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Grants to Colorado Academic, Public, and School
Libraries to Purchase Educational Materials

State Grants to Libraries

Agency Type:

State

Funding Source:

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Colorado State Library

Conf. Date:

08/18/22

Deadline Date:

09/15/22 5:00 PM Email receipt or postmarked

Description:

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Grants to Colorado academic, public, and school libraries to purchase educational materials. Funding is intended for materials such as books, audiobooks, databases, subscriptions, apps, educational activity kits, non-print media, and other items that will help improve literacy and learning.

Eligible Purchases Include:

  • Books, periodicals, or any other form of print media
  • Ebooks & Audiobooks
  • Audiovisual materials – CDs, DVDs, other non-print media
  • Non-circulating collections for staff use in educational programming events, such as storytimes.
  • Collections used by staff or volunteers in preschools or offsite settings that are returned to the library
  • Educational activities and manipulatives (including robotics) that are packaged for public use and circulated (e.g. kits or backpacks for home use, returned to the library)
  • Books and subscriptions for staff professional development
  • Purchase or renew subscriptions to electronic resources such as databases that provide learning and educational content.
  • Apps for tablets or computers, focused on educational use, not entertainment or general office apps.
  • Patron-facing technology for accessing learning or educational content, such as ereaders, tablets, and Chromebooks. Devices must be configured to ensure compliance with CIPA (filtering).
  • Wi-Fi hotspots for patron use and circulated. Devices must be configured to ensure compliance with CIPA (filtering). Both device and data plan are eligible.
  • Cultural experience passes (e.g. museums, botanical gardens, zoos)
  • Staff professional development training/classes
  • Processing, postage or shipping related to purchase of new materials

For more information about eligible uses of funds, see the following link: http://www.cde.state.co.us/cdelib/academicguidelines#page=2

GrantWatch ID#:

GrantWatch ID#: 160069

Estimated Total Program Funding:

$3,000,000

Estimated Size of Grant:

The minimum funding amount per eligible library is now $4,500. Grantees will receive an amount depending on the population served or enrollment.

Term of Contract:

Applicants are able to request reimbursement on eligible purchases made between July 1, 2022 and June 30, 2023.

Additional Eligibility Criteria:

Public Libraries (Each eligible library legal entity, not each branch, will receive funding.):
1. Must be a library that is established, operated, and maintained in whole or in part with money derived from taxation, and which is for the free use of the public. This includes county libraries, municipal libraries, library districts, and joint libraries as defined in library law (24-90-103)
2. Will participate in interlibrary sharing of resources at no charge to other Colorado libraries.
3. Must have existing local and/or state funding for libraries. The library must maintain its current effort to obtain funds to the end that moneys received under this Act do not replace or displace existing local revenue sources.
4. Makes no charges to Colorado residents: a. To use an Interlibrary loan service (can pass on fees charged/assessed by other libraries) for primary clientele of the library; b. To access the Internet.
5. Must be legally established and operate under Colorado Library Law.
6. Must meet all of the 13 criteria in the “Definition of a Public Library in Colorado," outlined in the “Colorado Public Library Standards.”
7. Will belong to the Colorado Libraries Collaborate (CLC) Program to provide free access to library resources for the patrons of all CLC member libraries.
8. Any publicly supported library that provides electronic devices (computers, hotspots, tablets, ereaders, etc.) for patron access must:
a. Equip each device with software that will limit the ability of minors to gain access to material that is obscene or illegal; OR
b. Purchase Internet connectivity from an Internet service provider that provides filtering services: OR
c. Develop and implement a policy, publicly adopted by the governing body of the library that establishes and enforces measures to restrict minors from obtaining information that is obscene or illegal.

School Libraries:
1. Must be a publicly supported library. Such libraries are supported with money derived from taxation; this includes public libraries, academic libraries, and school libraries.
2. Where applicable, participates in interlibrary sharing of resources at no charge to other Colorado libraries.
3. Have existing local and/or state funding for libraries. The library must maintain its current effort to obtain funds to the end that moneys received under this Act do not replace or displace existing local revenue sources.
4. Make no charges to Colorado residents: a. To use an Interlibrary loan service (can pass on fees charged/assessed by other libraries) for primary clientele of the library; b. To access the Internet.
5. School districts are the sole applicant on behalf of all the school libraries in the district. The district may purchase materials for use in all school libraries (e.g. databases) or target funds to specific schools for defined library needs.
6. A School District must have at least one school library, which is defined as a dedicated facility located in and administered by the school that provides at least the following:
a. An organized, circulating collection of printed and/or audiovisual and/or computer-based resources, or a combination thereof;
b. Paid staff to oversee library collection and;
c. An established schedule during which services of the staff are available to students and faculty
7. Schools that provide electronic devices (computers, hotspots, tablets, ereaders, etc.) for student access must:
a. Equip each computer with software that will limit the ability of minors to gain computer access to material that is obscene or illegal; OR
b. Purchase Internet connectivity from an Internet service provider that provides filter services; OR
c. Develop and implement a policy, publicly adopted by the governing body of such library that establishes and enforces measures to restrict minors from obtaining computer information that is obscene or illegal.

Academic Libraries (Funding will be awarded to the library system of each eligible academic institution, not to each library of the institution.):
1. Must be a publicly supported library. Such libraries are supported with money derived from taxation; this includes public libraries, academic libraries, and school libraries.
2. Will participate in interlibrary sharing of resources at no charge to other Colorado libraries.
3. Must have existing local and/or state funding for libraries. The library must maintain its current effort to obtain funds to the end that moneys received under this Act do not replace or displace existing local revenue sources.
4. Make no charges to Colorado residents: a. To use an Interlibrary loan service (can pass on fees charged/assessed by other libraries) for primary clientele of the library; b. To access the Internet.
5. Academic Libraries must be established and maintained by a state-supported institution of higher education primarily for the use of its students and faculty.
6. An institution of higher education may maintain more than one library at the same or additional campuses; each such institution shall be considered the equivalent of one eligible participant.
7. Will belong to the Colorado Libraries Collaborate (CLC) Program. The program provides free access to library resources for the patrons of all CLC member libraries.

BOCES, privately funded school libraries, or private academic libraries are not eligible according to the state law, C.R.S. 24-90-402, which provided funding for these annual grants. School districts that are served by a BOCES are eligible to apply and receive funds.

Charter schools may not apply individually. Like other public schools, a charter school could receive funding through its authorizing district’s award, but is not eligible to apply for/receive a grant directly because this is a formula, not competitive grant.

Funding is designed to supplement, not supplant, local funding for libraries. To be eligible, applicants must demonstrate that receiving these funds do not decrease existing local revenue sources.

For a list of ineligible expenses, see the following link: http://www.cde.state.co.us/cdelib/faq-stategrants#uses

Pre-proposal Conference:

2022-2023 Overview and Q&A webinar
August 18, 2022
12:00-1:00 PM MST

Pre-Application Information:

Timeline:
- August 18, 2022: Overview and Q&A webinar
- September 15, 2022: Eligibility forms due
- October 2022: Award amounts announced
- July 1, 2022-June 30, 2023: Grant funding period
- June 30, 2023: Last day to request funds
- July 31, 2023: 2022-2023 final grant report due

Funds will need to be requested on a reimbursement basis.

Eligible Uses Checklist: http://www.cde.state.co.us/cdelib/stategrants-eligibleuses

Eligibility Forms and Guidelines: http://www.cde.state.co.us/cdelib/stategrants-eligibilityforms

FAQs: http://www.cde.state.co.us/cdelib/faq-stategrants

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Email completed forms to Melissa Carlson at carlson_m@cde.state.co.us

Direct questions to Melissa Carlson at the email address above or 303-866-6910.

Colorado Dept. of Education
201 East Colfax Ave.
Denver, CO 80203
Phone: 303-866-6600
Fax: 303-830-0793

URL for Full Text (RFP):

Geographic Focus:

USA: Colorado

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