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Grants to Tennessee Nonprofits and Agencies
for the Preservation of Historical Records

State Board Programming Regrants (SBPG)

Agency Type:

State

Funding Source:

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Tennessee State Library and Archives (TSLA) - Tennessee Historical Records Advisory Board (THRAB)

Conf. Date:

08/09/22

Deadline Date:

09/23/22 4:00 PM CST

Description:

Request a Grant Writer

Grants of up to $5,000 to Tennessee nonprofit organizations and government agencies to support the preservation of and access to historical records. Funding is intended to enhance and develop archival programs, as well as to train and educate records custodians. Applicants should include a digitization component in their project and application that will result in sharing fee-free digital scans/images.

Grant funds are available for the following:

  • Technology equipment
    • This category provides funding for hardware, software, peripherals, and other technology items used to create online digital collections. 
  • Training
    • This category provides funding for registration costs for webinars or workshops related to conservation, digitization, and digital project planning for archivists and museum personnel.
  • Contracted Services
    • This category provides funding to hire a vendor or independent contractor for the purpose of digitization or conservation services.
    • Applicants must include a quote for these services from a specific vendor as part of their application.
  • Contract/Part-Time Archivist
    • This category provides funding to hire a contract or part-time archivist for the duration of the grant period to scan documents and create corresponding metadata.
    • This person cannot already be employed by or paid by the organization. This cannot be supplemental to an existing salary or hourly employee.
  • Supplies
    • This category provides funding for archival shelving units, acid-free, lignin-free folders and boxes, and other necessary archival supplies or environmental monitoring devices.

Please be aware that everyone is required to create a fee-free, online digital product.

GrantWatch ID#:

GrantWatch ID#: 174585

Estimated Size of Grant:

Grants are available up to $5,000 per institution.

Term of Contract:

The grant contract will begin on October 1, 2022, and end on May 31, 2023.

Additional Eligibility Criteria:

Grants are available to any government entity or not-for-profit organization that holds permanent, historically valuable archival collections.

For a list of items ineligible for funding, see the following link: https://sos-prod.tnsosgovfiles.com/s3fs-public/document/State%20Board%20Programming%20Regrant%20Fillable.pdf#page=10

Pre-proposal Conference:

August 9, 2022: Informational webinar with Q&A session will take place via Zoom

Pre-Application Information:

Important Dates:
- August 1, 2022: Application available
- August 9, 2022: Informational webinar with Q&A session will take place via Zoom
- September 23, 2022: Application deadline; Applications due by 4 pm (CST)
- October 3, 2022: SBP grant awards announced on or around this date
- February 17, 2023: Interim reports due by 4 pm (CST)
- May 31, 2023: SBPG grant projects completed; spending of funds complete
- June 1, 2023: Report outstanding reimbursement amounts to grant manager
- June 15, 2023: Final day to submit reimbursement requests
- June 30, 2023: Final reports due by 4 pm (CST)
- July 28, 2023: Title VI Reporting Due

View a recorded info session: http://s3.amazonaws.com/tsla.tnsosfiles.com/education/Administrative/zoom_0.mp4

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Send all applications to Sara Baxter at sara.baxter@tn.gov

Tennessee State Library and Archives
1001 Rep. John Lewis Way N.
Nashville, TN 37219
615-741-2764

URL for Full Text (RFP):

Geographic Focus:

USA: Tennessee

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