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Collections Assessment for Preservation (CAP) Program

Grants to USA Museums to
Enhance Collections

Agency Type:

Foundation / Corporation

Funding Source:

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American Institute for Conservation (AIC), Foundation for Advancement in Conservation (FAIC) and Institute of Museum and Library Services (IMLS)

Deadline Date:

09/15/21

Description:

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Grants to USA and territories museums to enhance the quality of their collections. Funding is intended to support the evaluation of museum buildings, collections, systems, procedures, collections care, and conservation policies. Eligible museums include art museums, arboreta, historic sites, zoos, and botanical gardens, including those belonging to parent nonprofit organizations or government agencies.

The Collections Assessment for Preservation (CAP) program provides small and mid-sized museums with partial funding toward a general conservation assessment. The assessment is a study of all of the institution's collections, buildings, and building systems, as well as its policies and procedures relating to collections care. Participants who complete the program receive an assessment report with prioritized recommendations to improve collections care. CAP is often a first step for small institutions that wish to improve the condition of their collections.

A CAP assessment may assist your institution by:

  • Providing recommendations and priorities for collections care that are specific to your collections
  • Facilitating the development of a long-range preservation plan
  • Serving as a fundraising tool for future collections projects

Every CAP report will contain an Executive Summary that provides a prioritized list of recommendations for improving your institution’s collections care. Though you may be aware of many of these issues already, the assessment can help you decide where to invest limited resources. It may be valuable in drawing the attention of your board or leadership to collections care concerns. If you are interested in seeking grant funding or private support for conservation or preservation activities, a CAP report can provide a professional argument for the need for such work. 

GrantWatch ID#:

GrantWatch ID#: 187376

Estimated Size of Grant:

Upon acceptance into the CAP program, participants are allocated a set amount of funding toward the cost of their assessment. Allocation amounts range from $3,600 to $4,000 per assessor based on the annual operating budget of the institution.

Annual Budget of the Institution: Less than $250,000 / Allocation per Assessor: $4,000
Annual Budget of the Institution: $250,000 to $750,000 / Allocation per Assessor: $3,800
Annual Budget of the Institution: More than $750,000 / Allocation per Assessor: $3,600

Additional Eligibility Criteria:

Museums of all kinds may apply for a CAP assessment. These include: aquariums, arboretums, art museums, botanical gardens, children’s/youth museums, general museums, historic houses/sites, history museums, natural history/anthropology museums, nature centers, planetariums, science/technology museums, specialized museums, and zoological parks.

To be eligible for CAP, institutions must meet ALL of the eligibility criteria below.
- It must be either a unit of state, local, or tribal government or be a private nonprofit organization with tax-exempt status under the Internal Revenue Code.
- It must be located in one of the 50 States of the United States of America, the District of Columbia, the Commonwealth of Puerto Rico, the U.S. Virgin Islands, Guam, American Samoa, the Commonwealth of the Northern Mariana Islands, the Republic of the Marshall Islands, the Federated States of Micronesia, or the Republic of Palau.
- It must be organized on a permanent basis for educational or aesthetic purposes.
- It must own tangible objects (animate or inanimate) and make them available to the general public through exhibition and/or research on a regular basis.
- It must employ at least one full-time person (or the full-time equivalent of one or more staff members), whether paid or unpaid, whose responsibilities relate to the institution’s governance, administration, programming, and collections management.
- It must be possible for assessors to review all of its collections and facilities in a two-day site visit.

Qualifying institutions must be able to have all of their collections and exhibition spaces (including any off-site storage) assessed within a two-day period.

Pre-Application Information:

Applications for the next CAP cycle will open on Thursday, July 1, 2021, with a deadline of Wednesday, September 15, 2021.

Institutions selected to receive CAP support will be notified of their acceptance beginning approximately one month after the application deadline.

Participating institutions are required to meet or exceed a 1:1 match of the allocated funds.

Process: https://www.culturalheritage.org/resources/collections-care/cap/process

Eligibility: https://www.culturalheritage.org/resources/collections-care/cap/eligibility

Costs: https://www.culturalheritage.org/resources/collections-care/cap/cost

Benefits: https://www.culturalheritage.org/resources/collections-care/cap/benefits

FAQs: https://www.culturalheritage.org/resources/collections-care/cap/faqs

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Apply online: https://www.culturalheritage.org/resources/collections-care/cap/application-portal

Direct questions to cap@culturalheritage.org.

American Institute for Conservation (AIC)
Foundation for Advancement in Conservation (FAIC)
727 15th Street NW, Suite 500
Washington, DC 20005

URL for Full Text (RFP):

Geographic Focus:

USA: Alabama;   Alaska;   Arizona;   Arkansas;   California;   Colorado;   Connecticut;   Delaware;   Florida;   Georgia;   Hawaii;   Idaho;   Illinois;   Indiana;   Iowa;   Kansas;   Kentucky;   Louisiana;   Maine;   Maryland;   Massachusetts;   Michigan;   Minnesota;   Mississippi;   Missouri;   Montana;   Nebraska;   Nevada;   New Hampshire;   New Jersey;   New Mexico;   New York City;   New York;   North Carolina;   North Dakota;   Ohio;   Oklahoma;   Oregon;   Pennsylvania;   Rhode Island;   South Carolina;   South Dakota;   Tennessee;   Texas;   Utah;   Vermont;   Virginia;   Washington, DC;   Washington;   West Virginia;   Wisconsin;   Wyoming

USA Territories: American Samoa (USA)   Guam (USA)   Puerto Rico (USA)   Virgin Islands (USA)   Northern Mariana Islands (USA)

USA Compact Free Associations: The Federated States of Micronesia (USA)   Marshall Islands (USA)   Republic of Palau (USA)

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